PrepSheet Shop

Excel (.xlsx) — also opens in Google Sheets & Numbers

The full costing spreadsheet behind the free calculator. Type in what you buy and it works out cost per portion, food cost %, gross profit and a suggested menu price — for every dish.

• Auto cost-per-portion, food cost % and GP% with live formulas
• Menu Overview tab flags every low-margin dish at a glance
• Worked example built in — just type over it
• Yours forever, works offline, no subscription

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Build a profitable catering quote in minutes. Enter your guests and food cost per head, add staffing, hire and travel, and it works out your price per head and the full quote — with your margin built in.

• Food, staff, hire and travel — per head and total
• Target food cost % does the pricing for you
• Stops the #1 catering mistake: quoting too low
• Worked example built in — just type over it

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Excel (.xlsx) — also opens in Google Sheets & Numbers

See which dishes make you money and which quietly lose it. List each dish, its sales, cost and price — it sorts your whole menu into Stars, Plowhorses, Puzzles and Dogs and tells you what to do with each.

• Auto-classifies every dish by popularity × profit
• Plain-English action for each: feature, re-cost, reprice or cut
• Whole-menu revenue, food cost and gross profit totals
• Built for cafes, restaurants and food trucks

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Price your bakes properly — ingredients, packaging AND your time — so every order actually pays you. The tool home bakers need: it makes you charge for the hours you forget to count.

• Ingredients, packaging, decorations and labour in one place
• Builds in your hourly rate + overheads — no more underpricing
• Suggested price and price-per-slice worked out for you
• Perfect for home bakers and small bakeries

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Do a proper stock take and see your REAL food cost % — then compare it to your target and find the leak. Food used = opening + purchases − closing, worked out for you.

• Actual vs theoretical food cost % in one view
• Shows the £ you're losing to waste, theft or portioning
• Quick weekly or monthly count
• Worked example built in — just type over it

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Excel (.xlsx) — also opens in Google Sheets & Numbers

A clean record of which of the 14 UK allergens are in each dish — for staff, customers and your EHO. Mark a Y per allergen and it counts them for you.

• All 14 UK allergens as ready columns
• Per-dish allergen count, print-ready
• Supports Natasha's Law record-keeping
• A record-keeping aid — you confirm accuracy with your EHO

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Track your sales, food cost and gross profit week by week — and spot the slide before it hurts. Type sales and food cost; the percentages and profit fill in.

• Food cost %, GP % and GP £ for every week
• Running totals and average at a glance
• See the trend before it costs you
• Up to 26 weeks per sheet

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Your second-biggest cost after food. List your team's hours and rates, add on-costs, and see your true labour cost and wage % against sales.

• Wage cost per person + on-costs (NI, pension, holiday)
• Wage % of sales vs your target
• Catch overstaffing before payday
• Worked example built in

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Never run out, never over-order. Set your par levels, count what's there, and it tells you exactly how much to order back up to par.

• Order quantity worked out automatically
• Supplier and unit columns to keep it tidy
• Print it or filter to what needs ordering
• Works for any kitchen or bar

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Know the true cost and margin of every drink — milk, coffee/syrup and cup included. Enter your sell price and it flags any drink with a weak margin.

• Per-drink cost, GP £, GP % and food cost %
• Status flag on low-margin drinks
• Built for cafes and coffee shops
• Worked example built in

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Excel (.xlsx) — also opens in Google Sheets & Numbers

Scale any recipe up or down in seconds. Enter your original and target yield and every ingredient quantity adjusts to match.

• Scale factor shown so you can sense-check it
• Every quantity recalculated instantly
• Great for batch cooking and events
• Worked example built in

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£81 bought separately — the pack saves you £42

11 Excel templates in one download

The complete set — every PrepSheet tool in one download. Cost a dish, price a menu, quote a job, price a bake, run a stock take, track GP, manage labour, order to par, log allergens, margin your drinks and scale any recipe. Far less than buying them apart.

• All 11 PrepSheet templates together
• Everything to cost, price and protect your margins
• Save big vs buying individually
• Yours forever, works offline, no subscription

Get it on Etsy →