About PrepSheet

PrepSheet is a working chef's kitchen paperwork, cleaned up and shared by a small team. The free calculators, the recipe tool and the Excel templates in the shop all started as spreadsheets built for real services: the sheets used to cost a dish, price a menu and run prep on an actual line.

Who is behind it

A working chef in the UK, who also runs The Pass on YouTube and the free newsletter at thepasscook.com. PrepSheet is built and run by a small team led by that chef. Employers and venues are never named here, and there is no outside funding and no sales department: just the numbers a kitchen actually runs on.

The guides, costed dishes and yield pages are written by The PrepSheet team: who writes them.

What is here

• Food cost & GP calculator: type a recipe, get cost per portion, food cost % and GP. Free, and it runs in your browser.
• GP calculator: gross profit from a VAT-inclusive menu price, and a target GP back to a menu price.
• Recipe costing & batch scaling tool: cost a recipe, scale it to any number of covers, print the prep sheet.
• Free templates: a recipe costing sheet, a kitchen prep list, an allergen matrix and a stock take sheet. Direct downloads; no email address asked for.
• Paid templates: the full costing, pricing, stock-take and labour-cost tools, sold as one-off Excel downloads through Etsy. No subscription.
• Guides: plain-English pieces on costing, pricing and running a tighter kitchen.

How the numbers are done

Gross profit is measured on the ex-VAT selling price, the way UK kitchens and their accountants measure it, and the working benchmark on this site is a food cost of 30–35% of the net price (a food GP of 65–70%). The survey data behind that figure is on the UK food cost & GP benchmarks page.

How PrepSheet makes money

Paid templates, sold one at a time or as the Kitchen Pack, optional one-off scan-page packs for invoice capture, an optional PrepSheet Plus subscription for chefs who run a whole menu, and a small Amazon affiliate commission on a few clearly labelled kit links. There is no advertising on the site and no selling of visitor data. Recipe costing and the other free tools stay free.

Questions, corrections, or a number that looks wrong? Get in touch. How the site handles your data is on the privacy page.