Catering Quote & Price-Per-Head Calculator

Excel (.xlsx) — also opens in Google Sheets & Numbers

Build a profitable catering quote in minutes. Enter your guests and food cost per head, add staffing, hire and travel, and it works out your price per head and the full quote — with your margin built in.

What's inside

• Food, staff, hire and travel — per head and total
• Target food cost % does the pricing for you
• Stops the #1 catering mistake: quoting too low
• Worked example built in — just type over it

What it does

Enter your guest count and food cost per head, add staffing, equipment hire and travel, and the calculator prices the whole job — per head and total — with your target food cost percentage doing the pricing for you.

It exists to stop the number one catering mistake: quoting too low because the quote only covered the ingredients. Labour, travel and hire are first-class lines here, not an afterthought.

Who it's for

Caterers, private chefs and kitchens taking on event work — from a 20-cover buffet to a 200-cover wedding. A worked example is built in, so you can see a full quote before typing your own.

Goes well with

Try the numbers first, free: the food cost & GP calculator and the recipe costing tool run in your browser.