Excel (.xlsx) — also opens in Google Sheets & Numbers
The full costing spreadsheet behind the free calculator. Type in what you buy and it works out cost per portion, food cost %, gross profit and a suggested menu price — for every dish.
This is the full costing spreadsheet behind the free PrepSheet calculator. You enter your pack prices, pack sizes and the quantity each recipe uses; the sheet works out cost per portion, food cost percentage, gross profit and a suggested menu price — with live formulas, for every dish on your menu at once.
The Menu Overview tab is the part that earns its keep: one screen that flags every low-margin dish at a glance, so you can see which prices need attention before the accounts tell you.
Independent restaurants, cafés, pubs and street food operations that need whole-menu costing, not a one-dish check. If you're still pricing from gut feel or a beer mat, this replaces that with numbers you can defend.
One file, yours forever. It works offline, there's no subscription, and it opens in Excel, Google Sheets and Numbers. A worked example is built in — you just type over it with your own dishes.
Try the numbers first, free: the food cost & GP calculator and the recipe costing tool run in your browser.